“PASTORAL HELMANSHIP: A PASTOR’S GUIDE TO CHURCH ADMINISTRATION”

Many thanks to Aaron Heilman for this review.  Aaron is Worship Leader for Pointe of Hope Church in Blue Springs, Missouri (LCMS).  A link to Aaron’s video can be found here.  A link to our You Tube channel, which contains nearly four dozen videos, can be found here.

Pastoral Helmsmanship is a collaborative effort between three well credentialed authors.

In summary, a large part of administrative work is preparing and planning for storms. A ship’s helmsman is second-in command to the captain. In a church, the pastor is the helmsman. The captain is Jesus. The helmsman’s primary role is to help navigate the ship through transitions.

There are several critical areas of a pastor’s call and life. First is the call to be the main vision caster of the church. Second is good time management. Third is balancing family and ministry. Fourth is a sober look at the occupational hazards of being a pastor. Lastly is a chapter on how to identify and handle troublemakers in the congregation.

The next section identifies key areas the pastor must tend to as an administrator. This book includes risk management and mitigation as well as approaches to working with and leading people. The final section provides resources and book recommendations.

Based on Kenneth Haugk’s book, Antagonists in the Church, there are 21 different behaviors that are red flags to look for in church members, leaders, and oneself. The authors added two additional categories, unregenerate members and those who declined their call to ministry.

The only real criticism to offer is that the book is probably due for an update due to technological changes. Overall, this book is a great one-stop shop for ideas on church administration that can help a pastor see the scope and complexity of the call to administrate and then develop a plan to do that well.

Lutheran CORE wants to be of support and assistance to orthodox, confessional congregations in every way that we can.  Three of the ways in which we are seeking to do that are through a catalog of sermon resources, Clergy Connect, and Congregations in Transition.

I have spoken with lay leaders of congregations that are either too small or too remote to be able to find and call a pastor.  Other congregations are in the process of calling a pastor, and at this point do not have an interim.  Some of these congregations have a pastor who is available to come, preach, and preside at communion once or twice a month.  Many times it is a retired pastor, or a chaplain in a nearby care facility, who is able to help out.  I have spoken with some pastors who travel a great distance in order to provide care for the people of God.  Because of the distance, some of these pastors will preach and lead worship one Sunday a month, and then write and send sermons which a lay leader in the congregation can deliver on the other Sundays of the month.  There are many different kinds of situations, and many different kinds of arrangements that have been made.  We want to thank all of the lay leaders of congregations who “step up to the plate” and all the pastors, including retired pastors, who help meet the need.

We are also very grateful to Cathy Ammlung, NALC pastor and former secretary of the board of Lutheran CORE.  Cathy has a special passion and heart for smaller and/or more remote congregations and congregations that do not have a pastor.  She has begun the process of compiling a resource bank of sermons that lay leaders could use on the Sundays when their congregation does not have a pastor.  She describes her concept and vision in an article in the March issue of CORE Voice.  A link to that article can be found here.

Many thanks to all those who have already responded and sent Cathy one or more of their sermons.  If you have not already done so, please consider sending her one or more of your sermons which can be added to this resource bank.  Sermons will be organized by topic, Scripture passage, and Sunday of the church year.   Please email her your “best sermons” at cammlung@gmail.com. 

Another resource I want to lift up is Clergy Connect.  A link to this page on our website can be found here.

Many congregations have reported how difficult it is to find an orthodox, confessional, Great Commission minded pastor.   An anticipated increase in the number of retirements of pastors post-COVID, and the decrease in the number of seminary enrollees, will make and have made this situation even more severe.

We invite you to post your position on our website.  If you check out the page you will see the kind of information that other congregations have provided.  Congregational search committees are asked to submit church name, location, description of the position and the congregation, and contact information.  Vacancies can be emailed to lcorewebmail@gmail.com.   

Third, if you have a pastoral vacancy, please also consider our Congregations in Transition ministry initiative.  We have a group of (mostly) retired Lutheran pastors who have been trained to be transition coaches.  They are able and available to help congregations whose pastors have retired or resigned, or soon will be retiring or resigning, maintain stability and momentum in regards to the congregation’s vital ministries during the transition process.  For more information check out our Transitions page or contact lcorewebmail@gmail.com. 

Editor’s Note: Jody Ellingson is the former call committee chair and transition team member of American Lutheran Church (LCMC), Long Prairie, Minnesota. She wrote this unsolicited recommendation about the ministry of Lutheran CORE’s Congregation in Transition (CIT) program.

 It was bittersweet reading our pastor’s retirement announcement in the summer of 2019.  Pastor Bill had been the pastor at American Lutheran Church for over ten years and was deeply loved by our congregation.  We were certainly going to miss him!  However, we were also happy for him as he transitioned to the next chapter in his life.  In true Pastor Bill fashion, he set our church up for success as he prepared for his own departure.  Not only did he give our congregation an entire year’s notice before his retirement, he also set us up with CIT.

     When I was asked to join the Transition Team (and eventually the Call Committee), I was excited for the new opportunity, but naive about the process.  Honestly, up until that point in my life, I had never even heard the terms “call process” or “call committee.”  I grew up Catholic and Pastor Bill had been my only pastor since joining American Lutheran Church as an adult.  “What do you mean we have to find our own pastor?  Aren’t we just automatically sent a new one once Pastor Bill retires?”  Nope!  OK, so where do we even begin?  Thankfully, we had our CiT coach, Pastor Don Brandt, to guide us through the process.

     In the fall of 2019, Pastor Don made a trip to American Lutheran Church.  He spent the weekend setting us up for a successful transition and call process.  We held a meeting open to the congregation where he explained the current pastoral supply situation.  We discussed the future of our congregation, including the potential challenges and opportunities facing us during our transition.  Pastor Don then met with the Transition Team, where we dove deeper into the unique characteristics and needs of our congregation.  Over the next several weeks, the Transition Team held multiple conference calls with Pastor Don.  Together, we made a plan to keep all areas of our church ministry functioning during the transition between pastors.  We discussed CiT’s “Wish List” congregational survey results, which indicated the hopes and concerns of our members moving forward.  We also discussed the next steps to take in the call process.  The Transition Team then compiled all the information we gathered into a detailed report for the Call Committee and Church Council.  Pastor Don also provided specific step by step recommendations for the Call Committee to follow.  With all the background work complete, once the Call Committee was formed, we were able to hit the ground running.  We had already received materials from applicants by the time our Call Committee first met!  Even though, at this point, our scheduled calls with Pastor Don were complete, he still maintained close communication with our Call Committee.  He was available via email to answer any questions and to coach us through the call process.  

     We all remember March of 2020 and the difficulties the country faced as the pandemic brought our lives as we knew them to a halt.  As we were in the interview phase of the call process, the shutdown created a whole unique set of circumstances that we had never before encountered.  Words cannot express my gratitude for Pastor Don’s guidance and patience during this time.  His responses and advice were nothing less than thoughtful, thorough, and timely.  With CiT’s help we were able to overcome hurdles, forge ahead (although there were definitely delays) and find the pastor God already had in mind for our congregation.

     Should your congregation face a time of transition and a search for a new pastor, I cannot recommend enough the Congregations in Transition ministry.  What an amazing gift for taking an overwhelming transition process and breaking it down to specific, simplified steps.  I am so thankful we had CiT to guide us through our transition process!

Note regarding CiT assistance during Covid: As the pandemic is still presenting unique challenges for all of us, the CiT process is now entirely “at a distance.”  This involves Zoom meetings, conference phone calls and on-going email communications with “client” congregations.  The good news is that because of this congregations do not have any coach traveling costs to cover.  As a result, the only cost to your congregation is an initial $175 registration fee paid to Lutheran CORE.